Professional Appointment Coordination
Automated Appointment Scheduling for 3-Party Meetings
Efficient appointment coordination and scheduling between your company, partners, and participants. Fewer emails, more confirmed appointments.
Appointments, that simply work
Triventa automates the complete appointment coordination between companies, partners, and participants.
Automated Workflows
From appointment request to calendar invitation – everything runs automatically. No more manual emails.
Calendar Integration
Seamless synchronization with Microsoft Outlook and Google Calendar. Availability is automatically matched.
Multi-Tenant Architecture
Perfect for teams and companies. Each company with its own settings, branding, and employee management.
Secure & GDPR Compliant
Your data stays in the EU. Highest security standards and full GDPR compliance.
Complex Appointment Coordination – Simply Solved
Triventa handles coordination between multiple parties and reduces coordination loops to a minimum. Appointments are created faster – and without misunderstandings.
Start for FreeAppointment Workflow
Manage complex appointment processes effectively with Triventa
Triventa structures the entire appointment coordination beyond simple bookings. From calendar integration to final confirmation, Triventa automates the complete workflow – including returns, follow-ups, and transparent tracking.
Outlook & Google Calendar integration
Session creation & follow-ups
Three slot suggestions per partner
Reduce email ping-pong by up to 90%
Complete process logging
Analytics & Insights
Make data-driven decisions
Understand your appointment booking process in detail. Triventa captures every step and transforms this data into valuable insights for process optimization.
Completion Rate: How many sessions lead to confirmed appointments?
Response Time: Measure your partners' response speed
Conversion Funnel: Identify bottlenecks in the booking process
GDPR-compliant data processing with automatic anonymization
Complete audit trail for compliance requirements
How Triventa is used in everyday work
Recruiting & Interviews
Problem
Coordination between Hiring Manager, Interviewer, and Candidate is time-consuming, full of email ping-pong.
How Triventa helps
- Interviewer selects available times from the Hiring Manager's calendar
- Candidate automatically receives suitable slots
- Returns are automatically re-proposed
Benefit
Less effort, faster invitations, clear process.
Customer Appointments & Sales
Problem
Sales must coordinate customer appointments with internal and external decision-makers.
How Triventa helps
- Sales selects available times from internal expert calendar
- Customer automatically receives suitable appointment suggestions
- New slots are automatically proposed in case of cancellation
Benefit
More sales appointments, fewer organizational hurdles.
Partner Meetings
Problem
Coordination between own team and partner companies often takes multiple rounds.
How Triventa helps
- Internal coordinator selects available times from team calendars
- Partner automatically receives three appointment suggestions
- New slots are automatically generated in case of returns
Benefit
Faster decisions, clean process, high transparency.
Consulting & Service
Problem
Multiple experts need to be scheduled with clients, ideally without planning chaos.
How Triventa helps
- Coordinator selects available times from expert calendars
- Client automatically receives suitable appointment options
- Automatic calendar invitation for all participants
Benefit
Professional customer experience, less internal coordination.
HOW IT WORKS
Confirmed Appointment in a Few Steps
Create Appointment Session
Select partner company, contact person, and participant
Partner Proposes Appointments
Partner receives link and selects suitable free time slots from their calendar
Participant Chooses Appointment
Participant receives link, selects suitable appointment – done!
Automatic Calendar Invitation
Appointment invitation is automatically sent to all involved parties
Add-ons
Extend Triventa with specialized modules
Recruiting Add-on
Structured matching for recruiting processes
The Recruiting Add-on extends Triventa with powerful features for professional candidate management and job matching. Perfect for companies looking to structure and automate their recruiting processes.
Manage Job Listings
Create and manage job listings with advanced filter options by status, employment type, workload, location, and partner.
Candidate Profiles
Manage candidate profiles with CV, certificates, cover letters, and work references in one central location.
Job Sessions & Matching
Structured matching between candidates and job listings with bidirectional interest workflow.
Secure Authentication
Token-based email links for candidates and partners with secure authentication without forced login.
Activity & Audit Logging
Complete logging of all actions: session creation, expressions of interest, partner views.
GDPR-compliant Data Cleanup
Automatic deletion: job listings after 9 months of inactivity, sessions after 90 days, candidate data after 1-2 years.
Pricing
Starter
- Calendar integration Outlook / Google
- max. 3 users
- up to 50 partner contacts
- unlimited appointment sessions
- Logo & Colors
Business
- Calendar integration Outlook / Google
- max. 10 users
- up to 300 partner contacts
- unlimited appointment sessions
- Logo & Colors
Enterprise
- Calendar integration Outlook / Google
- unlimited users
- unlimited partner contacts
- unlimited appointment sessions
- White-Label Branding
- Central Admin Management
Add-ons
Recruiting Professional
- Unlimited job listings
- Unlimited candidates
- Unlimited partners
- Activity & Audit Logging
- GDPR-compliant data cleanup
Developed by codeALang
Triventa is a product of codeALang Software Engineering – specialized in application development with a focus on web development, web design, and business process analysis. We identify processes that can be automated and simplified through custom applications – just like Triventa.
Ready for Efficient Appointment Planning?
Start with Triventa today and save time coordinating 3-party appointments.
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